The UC Irvine School of Law are driven to improve our local, national and global communities by grappling with important issues as scholars, as practitioners and as teachers who are preparing the next generation of leaders. The collaborative and interdisciplinary community at UCI Law includes extraordinary students, world-renowned faculty, dedicated staff, engaged alumni and enthusiastic supporters. The Office of Human Resources at the UC Irvine School of Law is dedicated to providing quality HR services to attract, develop, motivate and retain a talented and productive workforce within a supportive work environment.
Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. Under the general supervision of the Director of Academic Personnel and Human Resources (AP/HR), the Academic/HR Coordinator is responsible for the daily administrative operations of the Academic and Staff Human Resources Office and provides administrative support to the Director of AP/HR, and all Academic and Staff Human Resources managers. Administrative operations include the maintenance of both hard and soft personnel and recruitment files, transfer of digital files for appropriate record maintenance and purging, as well as responsible for student employee hiring including recruitment/hire, onboarding, and separations. The Academic/HR Coordinator performs basic UCPath hire and payroll entries, DTA maintenance for student employee timesheets and backup DTA for faculty and staff, monthly Cognos downloads and tracking, and maintains the school’s organizational lists and charts. AP/HR support include monitoring AP recruitments and AP Recruit app functions; coordinating seasonal faculty visits; coordinating staff recruitment and FASTCLASS functions; manages confidential and sensitive issues; develops and presents options for creating or improving procedures; prepares and administers the program’s budget, gathering information from a variety of sources, analyzing, and evaluating data, preparing reports.
Total Compensation:
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In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
$29.10 - $31.13 (Hourly Rate) Expected Pay Range within the Full Salary Range $29.10 - $46.71 (Hourly Rate)
Required:
Experience managing administrative operations in a higher education, law firm, or professional school setting. Bachelors degree and/or 3-5 years relative experience in related field preferred.
Demonstrated ability to organize and present complex information effectively to a range of audiences including faculty, students, staff, and members of the legal community. Demonstrated ability to organize and implement the logistical requirements of faculty visits during recruitment and school visits. Excellent writing skills to draft correspondence, memos, reports, and messages that are clear, logical, and concise. Demonstrated ability to speak, distinctly and diplomatically to obtain or relay concise, relevant information while using appropriate vocabulary and grammar through all forms of communications both digitally and orally. Advanced knowledge of Microsoft Office suite, including Word and Excel. Ability to maintain confidentiality of information with tact and discretion. Ability to conduct the business of the University in accordance with the Core Values and the Standards of Ethical Conduct, exercising sound judgment and serving the best interests of the institution and the community. Interpersonal skills to communicate and interact effectively with faculty, staff, students, vendors, and the public. Ability to set priorities that accurately reflect the relative importance of job responsibilities and deadlines. Skill in working collaboratively to prioritize work demands and resources to meet anticipated deadlines. Ability to take initiative, pay attention to detail, work independently, organize workflow, establish a productive work environment, and follow through on assignments with minimal guidance and supervision. Experience supporting high-level professionals.
Preferred:
Bachelors degree preferred.
Experience managing administrative operations in a higher education or law firm setting. Working knowledge of appropriate University and agency policies and procedures. Knowledge of UCI internal online Kuali Financial System (KFS), Basic UCPath, UC Time Reporting System (TRS), Personnel Records Online System (PROs), and AP Recruit and Fast Class, UCI International Tool system, and Cognos.
Special Conditions Required:
Occasional schedule and shift assignments (i.e. weekends, evening shifts) may be adjusted to ensure adequate staffing and coverage to meet operational requirements and necessities in an efficient and orderly manner. Such changes will be made and in compliance with Article 10 of the current Teamsters Local 2010 contract.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
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Background Check and Live Scan
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Legal Right to work in the United States
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Vaccination Policies
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Smoking and Tobacco Policy
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Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
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California Child Abuse and Neglect Reporting Act
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E-Verify
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Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu
