Executive Assistant
SYBO is growing . We're releasing new games, building on the massive success of Subway Surfers as the most downloaded game of all time (4 Billion downloads and counting), and continuing to excite and surprise the most important people in the world: Our players!
We're looking for a talented Executive Assistant to join our studio and provide high-level support to our Management team. The successful candidate will act as project manager (PM) to the Management team and act as Executive Assistant (EA) to our CEO and COO.
As a PM to the Management team, you will be responsible for keeping an overview of plans and deliverables, documenting and communicating actionables, and ensuring meeting structures are in place to meet commitments. As an EA to the CEO and COO, you will help with inbox screening, scheduling meetings, managing calendars, and making travel arrangements. The Ideal candidate will probably describe themselves with words like organised, structured, and supportive team player - someone who loves to make the plan and help their team deliver on it.
Responsibilities
- Support the CEO with inbox screening, scheduling meetings, and calendar management
- Support the COO with scheduling meetings and calendar management
- Make travel arrangements for the Management team
- Creating an overview of the Management team's annual deliverables and ensuring that meetings and structures are in place to deliver on commitments
- Take notes and help document agreements
- Organise off-sites for executives and senior leadership
- Coordinate and prepare materials for presentations, meetings, conferences, and off-site events
- Manage confidential and sensitive information with discretion
- Serve as a liaison between executives and internal/external stakeholders
- Be proactive and self-motivated, with the ability to work independently and take initiatives
- Exceptional organisational skills and excellent communication skills
Your Life at SYBO
- In your first month - You'll get an understanding of SYBO our values and culture and start getting familiar with the Management team and their way of working
- In your first 3 months - You'll be well integrated into the Management team and have started creating relationships with key stakeholders. You are successfully supporting our CEO and COO with calendar management and travel arrangements and are starting to leave your mark on the Management team's operations and begin to work independently on projects
- In your first 12 months - You'll be a vital part of the Management team, supporting, coordinating, and setting structures that ensure successful deliveries on deadlines and commitments
Requirements
- 3+ years of experience as an Executive Assistant or in a similar role working with C-level executives
- Strong organisational skills with the ability to multitask and prioritise workload effectively
- Excellent communication skills (English and Danish - written and verbal) with a high level of professionalism
- Proficient in Microsoft Office and G-Suite (Word/Docs, Excel/Sheet, Slides/Powerpoint)
- Ability to work independently and manage time effectively
- High degree of confidentiality and discretion
Bonus points
- If you have experience with cross-functional projects and project management
- Experience working with project management tools such as Asana, Jira, or Trello
- Experience working in a fast-paced environment - preferably within gaming or tech industry
About SYBO
We're SYBO, a mobile games studio based in Copenhagen, and makers of the most downloaded mobile game of all time, Subway Surfers, with over 4 billion downloads and counting!
If you decide to join us you’ll be joining a world-class studio in the heart of Copenhagen with the possibility to do the most interesting, engaging, and creative work of your life among like-minded colleagues from around the world (right now we have over 40 different nationalities). We are a playful and creative team proudly making and publishing multiple games!
We love to give you the tools you need to do the best work you can, you’ll get an awesome buffet lunch as well as snacks, fruit and drinks for our Friday Bar, as much merch as your heart desires and a fun and creative culture where everybody is heard.
Not in Copenhagen? Not a problem! We have in-house specialists to help you to relocate and feel at home in Copenhagen!
